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GULF COAST CENTER - JOB DESCRIPTION
Job Title: Executive Assistant
Location: Galveston County
FLSA Status: Non-Exempt
Working Status: Full-Time w/benefits
Provide comprehensive, high-level administrative support to the CEO, COO, and CNO. Reporting directly to the CEO, the Executive Assistant provides executive support in a one-on-one working relationship and serves as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO. The Executive Assistant serves as a liaison/secretary to the Board of Trustees and facilitates communications with senior management teams; organizes and coordinates executive outreach and external relations efforts and oversees special projects. This position requires the ability to exercise good judgment in a diversity of situations, think critically and offer solutions to problems with a high level of professionalism and confidentiality, possess administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities.
Gulf Coast Center operates under a trauma-informed approach based on the six key principles of Safety, Trustworthiness & Transparency, Peer Support, Collaboration & Mutuality, Empowerment & Choice, and Cultural, Historical & Gender issues.
Job Duties: (To be performed with or without accommodation as based on ADA requirements)
The Executive Assistant will be responsible for the following:
Essential Job Duties:
Manage professional and personal calendar for CEO, including agendas, mail, email, calls, travel arrangements, and other organizational logistics. Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.
Will be responsible and accountable for the adherence to and promotion of the agency compliance policy and will require communication with various departments to foster, develop and continue our community partnerships as it relates to the position.
Treat all individuals with the utmost courtesy, decency and respect.
Provide responsive, and efficient services.
Interact with staff, consumers, local entities and advocacy groups to provide a service that meets local needs.
Provide highest level of Customer Service for both internal and external customers.
Required to report personnel leave; flex time and emergency leave to assigned supervisor.
Strict adherence to the professional, ethical, and legal requirements set forth in GCC's Business Code of Conduct as well as the Corporate Compliance Plan.
Consistent adherence to the Center's Dress Code.
Consistent adherence to Center safety guidelines and expectations.
May be required to travel within Brazoria and Galveston Counties.
Out of region travel may be required to attend trainings.
Must maintain a clear driving record and driver's license in accordance with our Driver Policy.
Requires current Texas Driver's License, reliable transportation and must maintain current auto liability insurance.
Non-Essential Job Duties:
Associate or Bachelor's degree in Business Administration
3–5 years previous experience supporting one or more C-Level executives, preferably in a public healthcare setting; OR 3-7 years experience of administrative assistant experience, preferably in a public healthcare setting.
Experience supporting upper-level management in a public healthcare setting.
Reliable time management skills and ability to meet deadlines.
Job Related Physical/Mental Requirements & Environmental Conditions:
Work Site/Environmental Conditions:
Qualified individuals must be able to perform these functions with or without reasonable accommodations as based on ADA requirements.